Privacy Policy

The National Institute of Advanced Industrial Science and Technology (1-3-1 Kasumigaseki, Chiyoda, Tokyo 100-8921, Japan, hereinafter referred to as the “AIST”) stipulates this policy for protecting the personal information of user of the “RD20” website (hereinafter referred to as the “User”).

1. Basic Concept

When AIST operates RD20:Research and Development 20 for clean energy technologies (an international conference of leaders of national laboratories and other organizations in G20 countries on clean-energy technologies, hereinafter referred to as the “RD20”.) website (a website that begins in “https://rd20.aist.go.jp/” and is hereinafter referred to as this “Website”) , we take care to protect personal information of the User.
We handle personal information provided by the User on this Website appropriately in accordance with this policy and the “Act on the Protection of Personal Information” (Act No. 57 of 2003, hereinafter referred to as “APPI”.).
This policy also stipulates handling of “personal data” (which shall have the meaning set forth in Article 4 of General Data Protection Regulation (Regulation(EU)2016/679 (hereinafter referred to as “GDPR”)) of natural persons located in the European Economic Area (28 EU Member States, Iceland, Liechtenstein and Norway, and hereinafter referred to simply as the “EU”), when GDPR applies to handling of personal information (hereinafter “personal information” includes “personal data” (which shall have the meaning set forth in Article 4 of GDPR.)

2. Scope of Personal Information Collected

(1)We collect personal information concerning the User on this Website.
①Information about the user
Name, e-mail address,country/region of residence, name of company/organization, department, job title, name of media in case of request for interview.
②Information to be obtained when using this Website
Internet domain name, IP address, information entered in when searching in this Website, information related to browsing this Website (access log)
③Other information
Information on inquiries, opinions, and communications from the User
(2) When the User registers to participate in the RD20, the User needs to provide the following information among “(1)” above, and if such information is not provided, the User cannot register to participate in the RD20.
Name, e-mail address, country of residence/region, name of company/organization, department name, and title
(3) When the User makes an inquiry on this Website, the User needs to provide the following information among “(1)” above, and if such information is not provided, the User cannot make an inquiry.
Name, e-mail address, country/region of residence
(4) When the User requests for an interview the RD20, the User needs to provide the following information among “(1)” above. If such information is not provided, the User cannot request for interview the RD20.
Name, e-mail address, country of residence/region, name of company/organization, department name, and title
(5) When the User requests a press mail registration of the RD20, the User needs to provide the following information among “(1)” above. If such information is not provided, the User cannot register it.
Name, e-mail address, country of residence/region, and name of company/organization
(6) When the User registers to participate in a workshop and registers to receive email invitations to the workshop, the User needs to provide the following information among “(1)” above, and if such information is not provided, the User cannot register to participate in a workshop.
Name, e-mail address, country/region of residence, name of company/organization, and job title

3. Purpose of Use of Collected Information

(1)We collect and use the personal information described in Section “2.” above for the following purposes:
The handling of personal information when GDPR is applied is based on the legal grounds stipulated in the parentheses for the respective purposes of use. As a legal basis as set forth in Article 6, Paragraph 1 (f) of GDPR, AIST has the legitimate interest to manage and the operate RD20 as a Japanese national institute.
① To register to participate in RD20 and its planning (e.g.workshops) (necessity to perform our contract)
② To respond to interviews on RD20 (the User’s consent)
③ To guide the planning of lectures and other events held at the RD20and/or AIST (the User’s consent)
④ To respond to inquiries and to inform user (necessity to perform our contract)
⑤ To investigate in the event of illegal activities such as unauthorized access and intimidation (legitimate interests)
(2) The User has the right to withdraw his/her consent to the use of item 2 of the preceding paragraph at any time. In the event of withdrawal of consent, please contact the contact desk listed in Section “9. Contact Center for Inquiries about Questions and Complaint Processing, etc.” below.

4. Provision to a Third Party

AIST will not provide personal information collected on this Website to any third parties in Japan overseas without obtaining prior consent of the User, except in cases permitted under applicable laws and regulations.

5. Security Control Measures

In accordance with AIST’s ” Basic Information Security Policy (https://www.aist.go.jp/aist_e/about_aist/charter/fundamental_policy_on_information_security/)”, AIST shall take the necessary and appropriate measures for managing the security of personal information including preventing the leaking, loss or damage of the personal information collected. AIST also exercises the necessary and adequate supervision over its employees to ensure the secure management of the personal information.
Persons those who would like to know the safety management measures taken by AIST, please contact the contact desk listed in Section “9. Contact Center for Inquiries about Questions and Complaint Processing, etc ” below.

6. Handling of Cookie

This Website uses Cookie and similar techniques for tracking or analyzing (hereinafter collectively referred to as “Cookie”) in order to provide the User with appropriate services.
(1)Introduction to Cookie
Cookie is a small text file in which certain text is written. When a user browses a website, it is exchanged between the web server and the user’s web browser and stored on the user’s terminal. By using this, attribute information that cannot be identified by an individual, such as the browsing history, service usage history, and location information of the user, may be acquired.
The User can configure his/her browsers to indicate that he/she is using Cookie or to disable Cookie and removes saved Cookie. If you refuse to use Cookie or remove Cookie, please note that the functions that can be used on this Website may be restricted.
(2)About Google Analytics
Google analytics provided by Google is used to collect and analyze access logs on this Website. Google analytics collects access logs with using cookies.
On this Website, Google may collect and analyze the user’s browsing history based on Cookie set by AIST or Google and use it to grasp the User’s usage status.
The collected access logs are managed according to Google’s privacy policy. For more information on Google Analytics and Google’s Privacy Policy, please visit Google.
” Google use of data collected from websites and apps using Google services”
https://policies.google.com/technologies/partner-sites

7. User’s Rights as the Subject of the Personal Information

(1)The User has the following rights:
①Right to request access to personal information from AIST
②Right to request AIST to rectify or erase of personal information (including rights to be forgotten) or to restrict the processing of personal information concerning the User
③Right to request AIST to provide data portability facilities
④Right to lodge a complaint with a supervisory authority
(2) In the event of a request (including requests for disclosure, correction, suspension of use, or deletion of Retained Personal Information as defined in Article 76 to 108 of APPI) pursuant to any of the items of the preceding paragraph (excluding Section 4), please contact the contact desk listed in Section “9. Contact Points for Inquiries Regarding Questions and Complaint Handling” below.

8. User’s Rights to Object

(1) The User has the right to object to AIST’s processing of personal information if user’s personal information is processed based on legitimate interests.
(2) In the event of an object, please contact the contact Desk listed in Section “9. Contact Points for Inquiries Regarding Questions and Complaint Handling” below.

9. Personal Information Manager and Contact Center for Inquiries about Questions and Complaint Processing, etc.

(1)Personal information on this Website is managed by AIST (Representative Director: Kazuhiko Ishimura).
(2)Questions and complaints regarding the handling of personal information on the Website are accepted at the contact desk described below.
Personal Information Protection Contact Desk at the Tsukuba Center
〒305-8560 Chuo 1st Headquarters and Information Building, 1-1-1 Umezono, Tsukuba City, Ibaraki Prefecture
TEL 029-861-2177
Mail mailto:kaijitaiou-ml@aist.go.jp
(3)Data Protection Manager of AIST
Executive Officer, Director General: Haruhiko Obara
TEL 029-861-2000

10. Retention Period of Personal Information

The personal information collected on this Website shall be stored for up to 2 years from the end of the meeting on which user registered to participate in RD20.

11. Scope of Application

This policy applies only to this Website.